The Inefficiencies of Traditional Reprint Workflows
The reprint process has traditionally been manual, expensive, and labor-intensive. Generating reprints requires IT staff to re-access source applications and regenerate print files–an inconvenient process that takes valuable time from programmers. Some organizations even reprint entire jobs to recreate a few damaged documents, wasting materials and machine capacity. It’s clear there is room for major workflow optimization around managing reprints.
Automate Tracking and Identification for Streamlined Reprints
Solimar solutions enables organizations to control reprints at the production level by integrating document tracking and automated intelligence. Our software solutions index data contents and metadata to assign each mail piece a sequence number and barcode during composition. This machine-readable identification prepares files for smooth downstream handling.
A Systems Programmer affirmed: “Now we have a print-on-demand system in-house that’s ready to print, reprint, and even archive anything we need. With Solimar, we have a powerful printing solution backed with quality service!”
Empower Production Staff for Cost and Time Savings
Handling reprints through optimized workflows allows print operators, rather than costly IT staff, to manage the re-creation process. This saves programming time and host processing expenses. A Technical Manager confirmed the impact: “Eliminating the printing and mailing costs associated with reprint requests was a significant expense reduction.”
Flexible Automation Levels for Each Environment
With documents featuring tracked identifiers, companies can choose from manual or automated reprint processes. Manual lookup using coded sequence numbers or barcode scans retrieves damaged items for low-volume reprinting. High-volume shops build fully automated loops, with finishing equipment flagging items needing recreation and then feeding requests back into the production flow.
Separate Reprints for Maximum Print Capacity
Optimized reprint management also enables separating reprints onto alternate print devices. Running recreations on mid-volume equipment avoids bogging down high-speed production printers. This keeps maximum printer capacity focused on core jobs.
Database-Driven Intelligence for Closed-Loop Automation
Solimar Systems’ solutions provide fully closed-loop reprint automation by archiving indexed document identifiers in a central database. Users simply submit reprint requests via database queries. Needed content extracts from the archive and releases back into production with updated tracking codes. Database security rules manage user permissions, while advanced production analytics options enable detailed tracking and auditing.
The Next Step in Print Efficiency
Solimar Systems’ solutions transform reprint management from a manual bottleneck to an automated, intelligence-driven process. Workflows that leverage tracking, identification, database content repositories, and closed-loop automation massively boost efficiency while engaging printed materials longer through accurate recreation capabilities. Just as important, removing the reprint burden from IT and production teams empowers staff to focus their specialized skills on more critical initiatives. Optimizing reprint and reorder processes for organizations seeking the next evolution in print efficiency delivers a major opportunity.
