How to Increase Your Profitability & Productivity Through Workflow Optimization: Electronic Document Efficiencies – Part 3 of 5

Welcome to part three of our series on How to Increase Your Profitability & Productivity Through Workflow Optimization.

This session focuses on how electronic workflows can complement production print environments in many ways to increase efficiencies and profitability. Other available sessions in this series discuss mailing efficiencies and integrating into Automated Document Factory (ADF) workflows.

Businesses are always looking for ways to increase profitability and productivity. One area that often gets overlooked is document and print workflow optimization. By implementing some simple changes, companies can see big savings and efficiencies.

“The turnaround time for print jobs is now shorter, and generating electronic output in TIFF and PDF format provides real dollar savings in printer operation time, supplies, paper, and postage.”
Pekin Insurance

One easy win is transitioning from manual paper-based document delivery to electronic delivery. This reduces printing, paper, envelopes, postage, and manual distribution labor expenses. Plus, it’s better for the environment.

Some of our customers have found entire reports being printed and distributed without anyone reading them. By switching to email delivery with view tracking, they realized these reports were obsolete and could be eliminated completely. This saved mainframe processing costs, printer wear and tear, consumables, and waste.

“Solimar’s products have allowed us to improve our operations dramatically. The combination of cutting costs, plus adding new client offerings with incremental revenue, has allowed us the flexibility to do more things and expand faster. For documents people need to view, electronic delivery enables users to print only the pages they need rather than the whole document. We also set up rules so documents are only printed if they haven’t been viewed online after a period of time. This further optimizes hard copy output.”

Many companies are focused on meeting sustainability goals. Reducing paper usage through digital document delivery helps meet these objectives and is an easy “green win.”

Electronic documents also provide more security and compliance capabilities. Access and usage rights can be customized to meet regulations. Sensitive information can be redacted from files so data is secure.

Another big time and cost saver is implementing electronic proofing instead of shipping print samples back and forth. This facilitates faster approvals and reduces the need for pre-printed materials. Output can be overlaid on templates and envelopes digitally to validate alignment before full production.

“The improved workflow has significantly reduced our labor costs and the time required to get our work done. The products have allowed us to become much more efficient.”
Matrix Imaging

The workflow can also auto-compare source data with the composed document so errors are caught early. Submitting final approval initiates the actual printing. This gives clients full confidence in the end product.

As you can see, optimizing document workflows with automation and digitization leads to reduced labor, waste, errors, and expenses. Quick approvals through online proofing streamline processes further. The savings really add up, leading to improved productivity and profitability.